29th International Congress of The Transplantation Society (TTS 2022) | Buenos Aires - Argentina | September 10-14, 2022
  • GUIDELINES FOR PRESENTERS

  • GUIDELINES FOR PRESENTERS

Please see below guidelines for preparing your in-person presentation, virtual presentation and e-poster.

To upload your files please click on cm.tts2022.org/dashboard and click on “My Presentation” once you are logged in.

1. Key Points for All Presenters

(Plenary, State-of-the-Art, Workshop, Oral, Mini-Oral, Campfire, Post-Graduate Course and Pre-Congress Workshop)
  • The Speaker Ready Room will be networked with the session rooms, which means your presentation will be automatically distributed to your session room once it is uploaded in the Speaker Ready Room.
  • Presentations will not be accepted directly in the session rooms for uploading.
  • All presenters must check into the Speaker Ready at least 3 hours prior to their session time (if possible – Cutoff for modifications is 45 minutes prior to session start) in order to verify their presentation or to upload a revised version to the computer network. ATTENTION: If your presentation is scheduled in the morning sessions, you must upload your presentation the previous day.
  • All presentations should be prepared for PowerPoint 2016+ on Windows-based PCs in 16x9 (widescreen) format.
  • It is REQUIRED that you disclose any financial conflict of interest on your second slide and verbally to the audience (regardless if you have something to disclose or not. If you have nothing to disclose simply say “I have no conflicts of interest to disclose.”).
  • No logo or name of commercial interest company should be included on your presentation slides
  • Try not to use dark background color and make sure all information is readable and visible.
  • Use of individual laptop computers is not permitted (presenter view at the podium is available).
  • PowerPoint for MAC files should be tested on a PC before attending the event.
  • Keynote for MAC or Prezi will not be accepted, it must be exported to PowerPoint.
  • VIDEOS:Your videos must be embedded in the presentation (only possible on PowerPoint 2016 or newer). If you have videos that you would like to include that are not embedded, please come to the speaker ready room and our staff will be able to assist you with any video type.
  • Please proceed to your session room 10-15 minutes before your session start time in order to introduce yourself to the session chair(s) and to familiarize yourself with the set-up.
  • We are on a tight schedule. Please make sure to adhere to your allotted speaking time!

Mini-Oral and Campfire Presentations

  • You only have 3 minutes for your presentation. Therefore, we suggest you consider this threeminute presentation as a summary of your research. Use material that will capture the audience’s interest, provide disclosure, introduce the research, provide an overview of the main question, problem, or objectives at the heart of your research.
  • We would recommend you prepare no more than 5-6 slides (including introduction slide).
  • The moderators will introduce you and therefore, you do not need to start the presentation by introducing yourself.

2. Before You Depart

Backup

Please bring a copy of your presentation along with you when you depart. Copy your PowerPoint and all movies to a folder on a USB flash drive. PowerPoint 2016 will embed movies by default, however you should still bring the videos just in case. All prior versions of PowerPoint will not embed the movies. They must all be placed in the same folder as your PowerPoint. It is a good practice to keep a second copy of your presentation and your movies in your luggage.

3. Preparing Your Presentation

Fonts:We only support fonts that are included with Windows 7/10/11. If you need a specialized font, it should be embedded into your PowerPoint presentation. For instructions on this process, please click on the following link: https://support.microsoft.com/kb/826832/en-us

Virtual SOTA, Workshops and Oral Presentation

    Presentations must be pre-recorded with the assistance of our technical team. August 29 is thed eadline to schedule the recording. For assistane please contact Leona Hanemann at This email address is being protected from spambots. You need JavaScript enabled to view it.

Virtual Mini-Oral Presentation

  • Presenters must self-record their presentations and send it to xxxx
  • We suggest you consider this three-minutes video as a summary presentation of your research. Use material that will capture the audience’s interest, provide disclosure, introduce the research, provide an overview of the main question, problem, or objectives at the heart of your research.
  • The video must be submitted as a .mp4 or .webm file with synchronized slides with audio (+optional side-by-side or picture-in-picture of yourself as well). ​
  • Upload your file by logging into the system and clicking on "My Presentations”, then click on "Upload File(s)" next to the presentation title. When the new page loads look under "Presentation Uploader (Powerpoint for your scheduled recording)” and upload your file. Click on add files/ Start upload, may take a few minutes to upload and once done, will bring you back to the upload page.
  • The deadline for uploading your mini-oral video is August 22, 2022

If this is your first time doing this, we recommend some options:

  • Option 1 - Recommended: Record your screen and audio + optional webcam video of yourself  using this free resource: https://www.panopto.com/record/?nav
    In the settings of Panopto you may choose to record your screen and audio along with webcam video as picture in picture or side by side. Once your video is complete there is a download icon next to the timestamp of your recording. Please download the .webm formatted file and upload into the system.
  • Option 2 - Using Zoom: (if you have a paid account). You can use zoom to self-record. Here is a good tutorial on how to do this  https://otl.du.edu/knowledgebase/using-zoom-to-record-a-video-presentation/

Optional – Power Point Slide Upload

  • Slides must be in 16:9 ratio; landscape format.
  • Animations, sound or videos are not permitted. Charts and figures must be inserted as images.
  • Files must be uploaded in PDF Format ONLY to the Congress Management system. In the dashboard, click on "My Presentations" and the edit button. At the bottom of the page, you will find the e-poster PDF uploader option (you will need to upload your slides in PDF format). This will not be published, but only for are technicicans to have a copy of the presentations in case of issues.
  • The deadline for uploading your slide will be August 22, 2022.​

Required – PDF Poster

  • E-posters will be made available through the Virtual Congress Platform, onsite monitors and will be accessible after the Congress for on-demand viewing only available to registrants and members.
  • Presenter are required to upload PDF slides of poster: 4-5 slides recommended, not more than 10 slides will be accepted, including the presentation slide where financial disclosure is required (prepared in pptx but saved in pdf format).
  • Slides must be in 16:9 ratio; landscape format.
  • A well‐constructed poster is self-explanatory, achieving both coverage and clarity. Less is more. Be clear and concise with slide design and content. Overcrowding a slide makes it difficult to read.
  • Animations, sound or videos are not permitted. Charts and figures must be inserted as images.
  • Files must be uploaded in PDF Format ONLY to the Congress Management system. In the dashboard, click on "My Presentations" , then click on "Upload File(s)" next to the presentation title. When the new page loads look under "E-poster PDF Uploader” and upload your file. Click on add presentation/ add files / Start upload, may take a few minutes to upload and once done, will bring you back to the upload page.
  • The deadline for uploading e-poster is August 22, 2022. Please note that presenters failing to submit their slides by the deadline may have their e-poster removed from the program.
  • As indicated above, the submission of your PDF poster is required.

Optional – One-Minute Poster Pitch Video

  • Considers this one-minute video as a “trailer” for the poster, not the poster in one minute.
  • It is meant to capture the audience’s interest. Introduce yourself, provide an overview of the main question, problem, or objective at the heart of your research project.
  • The video must be submitted as a .mp4 or .webm file with synchronized slides with audio (+optional side-by-side or picture-in-picture of yourself as well). 
  • Upload your file by logging into the system and clicking on "My Presentations”, then click on "Upload File(s)" next to the presentation title. When the new page loads look under "Presentation Uploader (e-poster video)” and upload your file. Click on add presentation/ add files / Start upload, may take a few minutes to upload and once done, will bring you back to the upload page.
  • The deadline for uploading your video presentation is August 22, 2022.
  • As indicated above, this video presentation is optional.

If this is your first time doing this, we recommend some options:

  • Option 1 - Recommended: Record your screen and audio + optional webcam video of yourself  using this free resource: https://www.panopto.com/record/?nav
    In the settings of Panopto you may choose to record your screen and audio along with webcam video as picture in picture or side by side. Once your video is complete there is a download icon next to the timestamp of your recording. Please download the .webm formatted file and upload into the system.
  • Option 2 - Using Zoom: (if you have a paid account). You can use zoom to self-record. Here is a good tutorial on how to do this  https://otl.du.edu/knowledgebase/using-zoom-to-record-a-video-presentation/

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