The following documents must be submitted at least 21 (twenty-one) days prior to the arrival in Buenos Aires of the vessel or aircraft transporting your goods.

• Final Invoice and Packing List for Temporary and Permanent Imports, in order to advance-request licenses for permanent imports and authorization for temporary imports
• Invoices cannot be changed after the licenses or temporary import permits have been requested. Goods shipped must match the invoices received for these purposes.
• AWB and B/L drafts must be sent for approval before shipment, to check and confirm if any amendments are required before shipment departure.

NOTE: Please be sure to pre-alert sending copy of the AWB or B/L at least 3 working days before flight/vessel departure.

CARGO CANNOT BE SHIPPED WITHOUT PRIOR APPROVAL

All exhibition goods must arrive in Buenos Aires:

• 22nd August for Air Freight consignments - Aeropuerto Internacional de Ezeiza, Ministro Pistarini
• 22nd August for FCL Sea Freight consignments - Puerto de Buenos Aires
• 15th August for LCL Sea Freight consignments - Puerto de Buenos Aires

Airfreight and Sea freight consignments arriving after deadlines: 25% surcharge

In such cases, POP CARGO will make all reasonable efforts to ensure delivery before the
show opens, however no guarantees can be given. The surcharge will apply regardless of delivery date to the show site.

LATE ARRIVAL FORM must be completed for all shipments arriving after deadlines.

All exhibition goods must be consigned “Freight Prepaid” to:

AIRFREIGHT & SEAFREIGHT
For individual direct airwaybill or bill of lading

For consolidated shipments:

MAWB or B/L:

HAWB or HB/L:

Note:

1. We strongly recommend a direct flight to Buenos Aires airport (EZE).
2. For consolidated shipments, a HAWB for each exhibitor and a consolidation manifest must be issued.
3. You may send a consolidated shipment with one HAWB for each type of import, following above instructions.
4. Separate documents and HAWBs must be issued for temporary import, exhibition goods, advertising material and brochures.
5. We do not accept HAWBs from other forwarders.
6. Freight value must be shown on airwaybills. DO NOT DECLARE FREIGHT “AS AGREED”

TEMPORARY CARGOES MUST BE SHIPPED ON A SEPARATE AWB-B/L (OR HAWB-HB/L) FROM PERMANENT GOODS

Important: separate documentation must be issued for definitive and temporary admissions.

For all shipments the following documents are required:

• 3 originals and 2 copies of Bill of Lading
• 1 original “2” and 2 copies of AWB/HAWB
• 1 original and 2 copies of invoice
• 1 original and 2 copies of packing list

Invoices and packing lists should be consigned to:
For Definitive and Temporary admission:
POP CARGO SRL/
EXHIBITOR NAME
Para: “TTS 2022”
Peru 367 – Piso 12
Capital Federal - Argentina

Invoice must be printed on exhibitor’s letterhead (do not use freight forwarder’s forms) in
Spanish or English.

For temporary imports, we require a proforma invoice and;
For permanent imports a commercial invoice.

Both must contain the following information:

• Consignee - as detailed above
• Invoice number
• Place and date of dispatch
• Quantities shipped
• Full description of all items including brand, serial and part numbers and constituent materials (stating if goods are new or used)
• Unit price: each individual item, including giveaway items and brochures, is to be given a value based FOB expressed in USD
• Total price
• Harmonized (Brussels) System Code for each invoiced item
• Gross & net weight
• For temporary import, a full description of each product must be sent to us prior to shipping
• The following declaration must be indicated for temporary admission: “Mercaderia unicamente para ser exhibida en el evento “TTS 2022” , y retornará a origen despues de la feria. “Mercadería de Origen (insert Country of Origin)”
• The following declaration must be indicated for definitive admission: “Valor solo a fines aduaneros”- “Mercaderia unicamente para ser exhibida en evento TTS 2022” – Mercadería sin valor comercial. “Mercadería de Origen (insert Country of Origin)”

Important: to assist with customs clearance, provide a descriptive brochure, catalogue or internet site with photographs depicting the goods.

Packing List: a clear and comprehensive packing list is required, clearly stating which items
are contained in each package.

IMPORTANT NOTE: All shipments being imported into Argentina are opened and matched against commercial invoice/packing list by Customs Representatives. Please do not place any items in your boxes that do not appear on your commercial invoice/packing lists. Providing inaccurate or untrue information to the Customs Service will result in high fines and even non-delivery of goods in time for the show. All applicable fines will be invoiced to exhibitor at cost.

All packages must be marked on at least two sides of each case, as follows:

Exhibitor Name
For “TTS 2022”
Buenos Aires - ARGENTINA
Hall Nº - Stand Nº
Case Number (Nº1 / total - example 1/10,2/10 etc.)
Gross Weight (kg)
Dimensions (m)
TEMPORARY ADMISSION (if applicable)

For the transportation of exhibits, exhibitors are advised to use strong packing cases that can withstand unpacking and repacking. For main exhibits, we recommend the use bolted returnable type of cases. This will avoid unnecessary repair and reconstruction of cases in the event of damages due to handling whilst in transit.

Empty cases will be stored within the exhibition site if space is available. Your cases will be marked and stored systematically under shelter during the exhibition period in order to expedite retrieval for the repacking at the end of the exhibition.

All wood-packing materials used in international shipping must be certified and stamped with the approved by IPPC stamp, prior the international shipping. International air, sea and road freight shipments containing wood-packing materials may be checked by Argentine agricultural authorities for compliance with ISPM15 regulations before being allowed to enter the country.

It is the responsibility of each exhibitor to arrange insurance covering transport to the exhibition, during the exhibition, and the return of the materials to point of origin, covering the period that exhibits are handled by us. One original copy of the Insurance Policy is required to be sent with documentation.

If you are exhibiting bulky or heavy equipment requiring special handling to place it on your stand, we kindly ask you to supply us with a layout drawing to scale and a brochure depicting the product so that items can be positioned early during the build-up period. Any such items will be positioned on time only. Charges for secondary lifting/repositioning will be assessed on a time and labour basis. Please forward stand plan copies and a brochure with your documentation.

The venue in Buenos Aires is not a customs bonded area and temporary imports will require a Temporary Import Bond provided by us.

Bond is only valid for two months from date of Customs clearance. Where goods are left pending sale or sold, please note that extensions may be necessary.

Temporary Import of Medical Equipment is subject to local health authorities’ approval. Please contact us immediately should you need to ship this type of materials.

Return of exhibits after closing date: approximately 2-3 weeks are required for the preparation of all documentation for re-export of exhibits and obligatory Customs inspection. If you request that your exhibits be forwarded to another exhibition instead of returning to origin, please send detailed instructions along with your documentation.

All products imported under temporary admission in Argentina must be either returned to origin or sold to a licensed Argentine importer. Goods CANNOT be sold during the show; after the event they must return to Customs control. Once the cargo is in our warehouse, the exhibitor and an Argentine importer can start the nationalization process and pay all duties and taxes. Storage charges pending completion of Argentine customs formalities will be at the exhibitor’s expense. Transportation to designated storage area and bond extensions will also be at the exhibitor’s expense.

All permanent imports into Argentina require licenses. After receiving final invoices we will apply for licenses and confirm if goods are suitable to be shipped.

All trade advertising, giveaways, promotional literature and expendable items must be shipped only as DEFINITIVE ADMISSION.

Duty rates in Argentina are very high, with an average rate of 80% on CIF value. Be sure to declare the correct prices, as Customs may not agree with the declared value, causing delay and significant penalties. An Official Price List may be required.

Electrical, gas and medical equipment: definitive import of these kind of goods require Product Registration prior to entering the country. This process can take at least 3 months and high costs will apply. Exhibitor will have to provide the documents required to register product. We strongly recommend temporary import of these types of products.

DO NOT ship any alcohol, beverages or food products.

We do not recommend sending advertising material by courier, but if you do plan to send any items by courier, please contact us for advice before shipping.

Courier companies cannot deliver shipments weighing more than 50 kg, exceeding a value of USD 1,000, or containing items which require licenses.

All courier shipments must be sent duties and taxes paid. Handling and delivery charges will apply for couriers consigned to us.

Rates are available upon request through our agents worldwide.

Should you have any inquiries or wish to know about specific points not fully covered, please do not hesitate to contact us without delay.

We wish you success with the exhibition and offer you all the assistance you may need.

Yours faithfully,

POP CARGO SRL
FAIRS & EXHIBITIONS DIVISION
Peru 367 – Piso 12
(1067) Buenos Aires- Argentina
Phone: (54 11) 5256-5253
Mobile : (54 911) 5226-1567
Email: This email address is being protected from spambots. You need JavaScript enabled to view it.
Contact: Mr. Sergio Zenere

The height maximum for booths is:

For stand 9Sqm to 18Sqm in size - 2.5m (Maximum Height)
For island stand larger than 18Sqm up to 4.5m (Maximum Height)

Maximum load
2TN/Sqm

Hanging Signage and Rigging is not allowed – Signage must be supported from the booth structure

NOTES:

• The furnished booth will be installed prior to your arrival on site
• Pictures shown are for illustration purpose only
• Please read carefully the tab above "Mandatory Forms and Checklist for Physical Booths"
• All exhibitors require insurance. Please read the "Insurance" tab above

If you would like to order additional furniture for your stand, please complete the form and return it to:

Darío Benítez, Anselmi
This email address is being protected from spambots. You need JavaScript enabled to view it.

Please note that the rates are valid until June 30. You can still place orders after June 30 but prices are subject to change. Please reconfirm the applicable prices with the official contractor when placing the order.

Click here to download the order form